Every Rental.
One Platform.
Track every rental from every supplier in one centralized platform. Reduce unnecessary rental costs, improve visibility, and keep projects moving.
No ERP replacement required · Works with every rental vendor
Why Arkila
Rental equipment shouldn't be a blind spot.
Rentals come from multiple suppliers, land on dozens of jobsites, move between projects, and get billed across countless invoices. By the time accounting catches an issue, the cost is already spent. Arkila gives you complete visibility and control over every rental, from every vendor, in one platform.
Questions your ERP can't answer
Arkila doesn't replace your ERP — it fills the operational gap your ERP was never designed to solve. Every rental follows a complete digital lifecycle, tracked with timestamps, approvals, photos, documents, meter readings, and a full audit trail.
- Real-time view of every asset, from every vendor
- Approvals and POs tied to project and cost code
- Transfers between jobsites without losing history
- Complete audit trail from request to close
No more spreadsheets, no more emailing vendors for equipment lists, no more guessing what's still on rent. Arkila turns rental equipment from an uncontrolled operating expense into a managed business asset.
Key features
One platform for the complete rental lifecycle
Unified rental registry
Every rented asset from every supplier in one tenant-isolated system of record — ID, vendor, rate, project, cost code, and status.
Idle equipment detection
Configurable thresholds flag equipment sitting unused, show cost while idle, and recommend off-rent before the next billing cycle.
Delivery & pickup control
Schedule deliveries, coordinate vendor pickups, confirm with photos and digital signatures, and get alerts when trucks run late.
Approvals & purchase orders
Request, quote, approve, and issue POs in one workflow with full audit history at every stage of the rental lifecycle.
Invoice matching
Match vendor invoices to rentals, validate dates and rates, and surface billing discrepancies before they get paid.
Spend & utilization reporting
Spend by vendor, project, and cost code. Utilization, open rentals, late pickups, and executive views exported to PDF or Excel.
Built for the field
A mobile-first experience for foremen: request rentals, log meter readings, upload damage photos, and request off-rent in seconds.
Communication got easier
Every interaction from requesting an order to closing a rental lives on one timeline. No more searching through emails and texts.
How it works
Request to close, with an audit trail at every step
Request
Field crews request equipment with project and cost code attached.
Approve & PO
Managers approve against budget; a PO is issued to the chosen vendor.
Deliver & track
Delivery confirmed with photos, then tracked on rent across transfers.
Off-rent & close
Idle flags trigger off-rent, pickup is confirmed, invoice is matched and closed.
The whole jobsite workflow, from a phone
Foremen don't open laptops. Every action a crew needs is two taps away — and every tap writes to the same audit trail your office team sees.
New rental request
Riverside Tower — Level 4
Company Admin
Projects, departments, cost codes, users, vendors, permissions.
Project Manager
Approve rentals, transfers and off-rent. Track budget and utilization.
Superintendent
Request equipment, confirm deliveries, transfer assets between sites.
Foreman
Mobile-first requests, meter readings, damage photos, off-rent.
Dispatcher
Schedule deliveries, coordinate pickups, manage site logistics.
Accounting
Invoices, vendor costs, rental spend, budget tracking, ERP exports.
Customer benefits
Built to take cost out, not add process
- Stop paying for equipment nobody is using
- One dashboard across every rental supplier
- Know who approved every rental and why
- Catch invoice errors before they're paid
- Give field crews a two-tap off-rent request
- Report rental cost by project and cost code
Sits on top of your ERP
Arkila is not another ERP. It's the single source of truth for rental equipment, designed to feed clean cost data back into the systems you already run.
Pricing
Plans that scale with your fleet
Every plan includes tenant isolation, audit logging, and unlimited equipment records.
Starter
For small contractors getting rentals under control.
- Up to 25 users
- Unlimited equipment records
- Mobile app for field crews
- Vendor directory
- Basic reporting
- Email support
Professional
For growing contractors running multiple projects.
- Up to 50 users
- Unlimited projects
- Approval workflows
- Mobile app for field crews
- Advanced reporting & exports
- Invoice matching
- Priority support
Enterprise
For national contractors and utilities.
- Unlimited users
- Custom ERP integrations
- SSO & MFA
- API access
- Dedicated onboarding
- SLA
“We were paying for three generators nobody had touched in a month. Arkila flagged them the same week and the off-rent went out from a phone on the jobsite.”
Equipment Manager · Heavy civil contractor (placeholder)
Frequently asked questions
See every rental in one place
Book a 30-minute demo and we'll map your open rentals, vendors, and cost codes into Arkila so you can see the savings before you commit.